About the Role
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Founder's Office at CleanStart. The ideal candidate will play a critical role in managing schedules, coordinating cross-functional activities, handling confidential information, and ensuring smooth day-to-day operations for the leadership team.
This role requires strong communication skills, discretion, problem-solving ability, and the capability to work in a fast-paced startup environment. Candidates with prior experience working in the IT industry will be preferred.
Key Responsibilities
- Manage calendars, appointments, meetings, and travel arrangements for founders and senior leadership.
- Coordinate internal and external meetings, prepare agendas, take meeting notes, and track action items.
- Handle confidential documents, reports, and sensitive business information with discretion.
- Support in preparing presentations, reports, MIS, and business correspondence.
- Coordinate with internal departments including HR, Finance, and Operations, and external stakeholders.
- Follow up on key business priorities and ensure timely closure of action points.
- Assist in event planning, leadership visits, and office coordination for the Founder's Office.
- Manage vendor coordination and administrative support as required.
- Maintain records, documentation, and filing systems efficiently.
- Support strategic projects and ad-hoc tasks assigned by the founders.
Required Skills and Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- 3-5 years of experience as an Executive Assistant or in a similar role.
- Prior experience working in the IT industry is mandatory.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of professionalism and confidentiality.
- Proficiency in Microsoft Office, Google Workspace, and presentation tools.
- Strong follow-up skills and attention to detail.
- Ability to work independently and manage priorities effectively in a fast-paced environment.
Preferred Qualities
- Prior experience working in a startup or Founder's Office environment.
- Strong stakeholder management skills.
- Problem-solving mindset with high ownership and accountability.
- Ability to handle ambiguity and dynamic work environments.
Why Join Us
Be a part of a fast-growing and dynamic organization where you will work closely with leadership, gain cross-functional exposure, and contribute directly to business growth and strategic execution.